Undergraduate Apartment Housing Residential Government

        Constitution       

Undergraduate Apartment Housing Resident Government Council take on active roles by promoting True Bruin values on the apartments.

 

Undergraduate Apartment Housing Resident Government Council are advocates for their peers. They promote the best interests of all residents with focus on the quality and satisfaction of the off-campus living experience. They interact with other residents to understand the diverse array of student experiences and then serve as conduits to share the needs and feedback of residents with administrators and other advocacy outlets.

 

Undergraduate Apartment Housing Resident Government Council are afforded a plethora of opportunities to actively engage with their community and enhance the residential experience. Undergraduate Apartment Housing Resident Government Councils utilize active programming to help develop community and engage residents in topics including, but not limited to, academic support, health, safety, leadership, service, recognition, social justice, sustainability and the arts. Additionally, Undergraduate Apartment Housing Resident Government Council use passive programming and social media to engage and inform community members. They utilize a variety of methods to promote positive health and social welfare for residents of the apartments.

 

Undergraduate Apartment Housing Resident Government Council has the opportunity to review funding proposals, provide input on the cost of off-campus housing and how Undergraduate Apartment Housing residential student money is allocated and spent.

 

 

 

ASSOCIATION POSITIONS

          

President:

  1. The President is the official representative of the Cabinet, representing the [COMMUNITY NAME] Residents’ Association to the administration of Residential Life, Housing, and UCLA.

  2. The President brings both the Cabinet and Association meetings to order, and is responsible for facilitating discussion.

  3. The President shall be responsible for preparing agendas for all Cabinet and Association meetings.

  4. The President shall cast a vote when the vote of the Association is tied. In such circumstances, the President shall vote in the best interest of the community.

  5. Attend Funding Advisory Board in order to participate in conversations on all Hill programming and funding. The representative will report back to the Cabinet and Association on the funding and programming proposals to gather input before voting on event in the Funding Advisory Board.  (please note: both the President and Treasurer attends this meeting, but each community gets one single vote)

  6. Meet regularly with advisor in order to cultivate personal growth, leadership skills, and position competence.

  7. Attend all [COMMUNITY NAME] Association meetings in order to fulfill position responsibilities and stay engaged and connected with residents in an effort to be most knowledgeable about individual and community needs as to ensure proper advocacy on their behalf.

Treasurer:

  1. The Treasurer, in consultation with the Resident Director, shall be responsible for the creation and maintenance of the [COMMUNITY NAME] Association budget.

  2. The Treasurer is the chief administrator of the budget and is responsible for preparing and submitting an annual budget for consideration and approval by the Cabinet and the Assembly no later than week 3 of Fall quarter. The budget will allocate funds for the current academic year through True Bruin Welcome of the following year.

  3. The Treasurer shall present budget updates each week during Association meetings.

  4. The Treasurer shall administer all Association reimbursement paperwork for all approved expenses.

  5. Attend Funding Advisory Board in order to participate in conversations on all Hill programming and funding. The representative will report back to the Cabinet and Association on the funding and programming proposals to gather input before voting on event in the Funding Advisory Board.  (please note: both the President and Treasurer attends this meeting, but each community gets one single vote)

  6. Meet regularly with advisor in order to cultivate personal growth, leadership skills, and position competence.

  7. Attend all [COMMUNITY NAME] Association meetings in order to fulfill position responsibilities and stay engaged and connected with residents in an effort to be most knowledgeable about individual and community needs as to ensure proper advocacy on their behalf.

  8. The Treasurer shall be responsible for recording and maintaining all minutes of the weekly Cabinet and Association meetings

 

On-Campus Housing Council (OCHC) Representative

While this Representative is a member of [COMMUNITY NAME] Association, they are a key affiliate of the On-Campus Housing Council and as such they are knowledgeable about their community needs in order to vote, represent, and advocate for the [COMMUNITY NAME] Association. It is expected that this representative will not spend time on Association programming.

  1. Attend OCHC meetings.

  2. Participate in the planning and execution of OCHC legislation.

  3. Participate in the planning and execution of OCHC programming efforts.

  4. Meet regularly with both [COMMUNITY NAME] Association advisor and OCHC advisor in order to cultivate personal growth, leadership skills, and position competence.

  5. Attend all [COMMUNITY NAME] Association meetings in order to fulfill position responsibilities and stay engaged and connected with residents in an effort to be most knowledgeable about individual and community needs as to ensure proper advocacy on their behalf.

 

 

 

RECRUITMENT      

Elections for all positions.  

 

Fall (year of):

  1. Timelines for all buildings the same

  2. Process for all buildings the same

  3. Can only apply for the building in which you live in

  1. Email to students over summer in August welcoming them and inviting them to get involved in [COMMUNITY NAME].

  2. Information about association and how to be a part of the cabinet or assembly shared widely via publicity and information at opening weekend.

    1. Tabling

    2. Welcome email

    3. Positing on community Facebook page and other social media platforms

  3. Voting or appointment is not online as it must be public, in person, and for residents of the community only.

    1. Be creative in ways of sharing the information and getting the votes

      1. Town Hall, debates

      2. “Meet the candidates night” (also an opportunity for an all building mixer and meet your neighbors)

Announce positions for Association and Community Representatives at floor/house/building meetings.

 

 

 

 

TRAINING         

 

Designed and implemented by stakeholders: Leadership & Involvement, Association Advisors, Association Presidents.

 

Attended by all students and advisors.

 

Training retreat weekend: Friday-Sunday end of week 1 into week 2

Key topics covered during training (in no particular order)

  1. Residential Life mission and Core 5

  2. Team development and team building

  3. Constitution and position training overview and understanding

  4. Overall role of hill advocacy and student engagement

  5. leadership skills

  6. ERES- the how to’s

  7. Community Building and ways to do it outside of a program.

  8. Conducting a needs assessment of your community to learn what students want

  9. Programming concepts/overview

  10. How money works

  11. Who’s who in Residential Life (key people to know)

  12. Publicity and social media training

 

 

 

 

MEETING STRUCTURE 

[COMMUNITY NAME] Association

  1. Chair: President

  2. Frequency and Length: Weekly (maybe bi-weekly), 1 hour

  3. Attendance: Community Representatives and cabinet members

  4. Purpose of Meeting: Association meetings are forums to educate/share announcements and discuss the following:

Community environment issues:

 

  • Front desk Housekeeping Elevators

  • Dining-local venue(s) Cable TV and internet Common space

  • Community program(s) and financial implication

  • Maintenance

  • Common equipment

 

  • The exact flow, location, when and how guests are invited, and topics areas for the meeting are chosen is up to each association.

  • Association meetings should be interesting, fun, and developmental for the students to ensure they are getting something out of the experience.

  • Association meetings can be town hall fashion as a court meeting or building meetings.

  • Housing administrators should be invited at some points in order to offer dialogue and exchange of information. Also, this can be an opportunity to have guests from campus come in to share information.

OCHC

  1. Chair: OCHC President

  2. Frequency and Length: Weekly, Tuesday 5:30-7

  3. Attendance: OCHC Representative from each association and open to all hill residents

  4. Purpose of Meeting: Hill Policy, OCHC Signature Programs, General advocacy around hill and campus issues

 

Funding Advisory Board

  1. Chair: OCHC Finance Director

  2. Frequency: Weekly, 1.5 hours

  3. Attendance: Presidents and Treasures from each Association

  4. Purpose of Meeting: Review Program requests and allocate funds to programs that positively impact residents.

 

 

 

FINANCE             

  1. Resident Activity Fee

    1. $27.62/per person collected over the year.

  2. Stipend:

    1. $300 per Resident Government Council

  3. Floor Funds:

a.   $5.00

  1. Floor Welcome Funds a.      $1.00

  2. RGC TTD

a.   $1.40

  1. Building Welcome Week Programs a.          $1.40

  2. Community Fund and RGC Programming a.    $5.50

  3. CR Development

a.   $1.00

  1. Miscellaneous

a.   $1.00